International Arab Journal of Dentistry

This document provides details on typesetting and layout requirements pertaining to final manuscript submission to International Arab Journal of Dentistry.

IAJD – Author Guidelines

Submission

Manuscripts should be submitted by one of the authors of the manuscript through the online Submission system. The corresponding author must go to IAJD website: Manuscripts submission then click on “submit article”.

At this stage you have to log in or create a new account if you are not already registered, and this by clicking on "create a new account" and then register. (for more info please check "Submission Preparation Checklist" below).

Once a user you log in and follow the steps for a new submission.

Make sure to enter the title, the abstract and the keywords in both languages French and English.

Make sure to ensure a blinding review by uploading TWO SEPARATE FILES: first file including title page, all authors with affiliations and e-mails, and the corresponding author THIS SHOULD BE UPLOADED AS YOUR "TITLE AND AUTHORS INFORMATION LETTER"; The second file including the manuscript must be WITHOUT authors’ names, university names or research laboratory names or anything that could affect the blindness of the reviewing.

Tables and figures should be submitted in the text, NOT separately.

Regardless of the source of the word-processing tool, only electronic Word (.doc, .docx, .rtf) files can be submitted. There is no page limit; the attached file should not exceed 32Mb. Only online submissions are accepted to facilitate rapid publication and minimize administrative costs. Submission by anyone other than the authors will not be accepted. The submitting author takes responsibility for the paper during submission and peer review. If for some technical reason submission through the MTS is not possible, the author can contact pierre.lahoud@usj.edu.lb for support. The attached file should be scanned with antivirus software before submitting.

Terms of submission

Papers must be submitted on the understanding that they have not been published elsewhere (except on form of an abstract or as part of a published lecture, review, or thesis) and are not currently under consideration by another journal or publisher. The submitting author is responsible for ensuring that the article’s publication has been approved by all the other co-authors. It is also the authors’ responsibility to ensure that the articles emanating from a particular institution are submitted with the approval of the necessary institution. Only an acknowledgment from the editorial office officially establishes the date of receipt. Further correspondence and proofs will be sent to the author(s) before publication unless otherwise indicated. It is a condition of submission of a paper that the authors permit editing of the paper for readability. All enquiries concerning the publication of accepted papers should be addressed to "pierre.lahoud@usj.edu.lb."

Peer review

All manuscripts are subject to doubled-blinded peer review and are expected to meet standards of academic excellence. Submissions will be considered by an editor and – if not rejected right away – by blinded peer reviewers, whose identity will remain anonymous to the authors. The identity of all the authors, the affiliated institutions, as well as the research labs will also stay anonymous to the peer-reviewers.

Title and Authorship information

The information should be on a separate world document file (first Word document); and will not be seen by the reviewers. The following information should be included:

*Paper title

*Full author names only in the submission form and not in the manuscript

*Full institutional mailing addresses

*Email addresses

*Corresponding author (mailing and e-mailing addresses)

The second word document file must contain all information below without any reference to the authors or the affiliated institution.

Abstract

The manuscript should contain a title, an abstract as well as keywords, in both languages, English and French. The abstract should be self-contained and citation-free and should not exceed 150 words. it should follow the IMRAD structure for all original articles.

Acknowledgments

All acknowledgments (if any) should be included at the very end of the paper before the references and may include supporting grants, presentations and so forth.

Figures and Tables

To the extent possible, tables and figures should appear in the document near where they are referenced in the text. Large tables or figures should be put on pages by themselves. Avoid the use of overly small type in tables. In no case should tables or figures be in a separate document or file. All tables and figures must fit within 1.5" margins on all sides (top, bottom, left and right) in both portrait and landscape view. Legend of tables and figures must be written directly under the tables and the figures. The figures must be in high-resolution formats, preferably encoded as EPS (Encapsulated PostScript), PNG (Portable Network Graphic) or TIFF (Tag Image File Format).

References

Authors are responsible for ensuring that the information in each reference is complete and accurate. All references must be numbered consecutively and citations of references in text should be identified using numbers in square brackets (e.g. “as discussed by Smith [9]”; “as discussed elsewhere [9, 10]”). All references should be cited within the text; otherwise, these references will be automatically removed. Referencing at the end of the manuscript: All references at the end of the manuscript must be following these instructions: For an article: Authors family name in full, followed by the initial of the first name in capital, and this to all authors that must be separated by comas. Title of the manuscript. Name of the journal in international abbreviation. Year month; Vol (issue): pages. If more then 7 authors: only first 7 authors are cited followed by and al. Ex: Khoury EP, Chehade SC, Crown RJ, Duval TE. Veeners what is new in 2022. J Prosthet Dent. 2004 Jul;92(1):39-71. For a book: Authors family name in full, followed by the initial of the first name in capital, and this to all authors that must be separated by comas. Title of the book. Editor and city. Year; pages. Exemple: Khoury FS, Chehade CC. Third molars. In: Masson E, editor. EMC. Paris. 2010; pp. 1-24.

Units of Measurement

Units of measurement should be presented simply and concisely using International System (IS) units.

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).

2. The submission file is in Open Office, Microsoft Word, RTF, or WordPerfect document file format.

3. Where available, URLs for the references have been provided.

4. The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.

5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.

6. If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

7. How to submit:

A. If you are not a user, register on the IAJD site by clicking on "create a new account" and then register.

B. Once a user you log in and follow the steps for a new submission.

C. Make sure to enter the title, the abstract and the keywords in both languages French and English.

D. Make sure to ensure a blinding review by uploading two separate files: first file including title page, all authors, affiliations and corresponding author; The second file including the manuscript without names.

E. Tables and figures should be submitted in the text NOT separately.

Copyright Notice

Open access authors retain the copyrights of their papers, and all open access articles are distributed under the terms of Creative Commons Attribution license, which permits unrestricted use, distribution and reproduction in any medium, provided that the original work is properly cited. The use of general descriptive names, trade names, trademarks, and so forth in this publication, even if not specifically identified, does not imply that these names are not protected by the relevant laws and regulations. While the advice and information in this journal are believed to be true and accurate on the date of its going to press, neither the authors, the editor nor the published can accept any legal responsibility for any errors or omissions that may be made. The publisher makes no warrant, express or implied, with respect to the material contained herein.

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.

Language & Grammar

All submissions articles must be in English.

Authors should use proper, standard English grammar. The Elements of Style by William Strunk, Jr. and E. B. White (now in its fourth edition) is the "standard" guide, but other excellent guides (e.g., The Chicago Manual of Style, University of Chicago Press) exist as well.

Article Length

Because this journal publishes electronically, page limits are not as relevant as they are in the world of print publications. We are happy, therefore, to let authors take advantage of this greater "bandwidth" to include material that they might otherwise have to cut to get into a print journal. This said, authors should exercise some discretion with respect to length.

Colored text

Set the font color to black for the majority of the text. We encourage authors to take advantage of the ability to use color in the production of figures, maps, etc., however, you need to appreciate that this will cause some of your readers problems when they print the document on a black & white printer. For this reason, you are advised to avoid the use of colors in situations where their translation to black and white would render the material illegible or incomprehensible.

Please ensure that there are no colored mark-ups or comments in the final version, unless they are meant to be part of the final text. (You may need to "accept all changes" in track changes or set your document to "normal" in final markup.)

Formatting Requirements

• Do not include page numbers, headers, or footers. These will be added by the editors.
• Write your article in English.
• Submit your manuscript, including tables, figures, appendices, etc., as a single file (Word, RTF, or PDF files are accepted).
• Page size should be 8.5 x 11-inches.
• All margins (left, right, top and bottom) should be 1.5 inches (3.8 cm), including your tables and figures.
• Single space your text.
• Use a single column layout with both left and right margins justified.
• Font:
  1. Main Body—12 pt. Times or the closest comparable font available
  2. Footnotes—10 pt. Times or the closest comparable font available
• If figures are included, use high-resolution figures, preferably encoded as encapsulated PostScript (eps).
• Copyedit your manuscript.
• When possible, there should be no pages where more than a quarter of the page is empty space.

Additional Recommendations

Indenting, Line Spacing, and Justification

Indent all paragraphs except those following a section heading. An indent should be at least 2 em-spaces.

Do not insert extra space between paragraphs of text with the exception of long quotations, theorems, propositions, special remarks, etc. These should be set off from the surrounding text by additional space above and below.

Don't "widow" or "orphan" text (i.e., ending a page with the first line of a paragraph or beginning a page with the last line of a paragraph).

All text should be left-justified (i.e., flush with the left margin—except where indented). Where possible, it should also be right-justified (i.e., flush with the right margin). "Where possible" refers to the quality of the justification. For example, LaTeX and TeX do an excellent job of justifying text. Word does a reasonable job. But some word processors do a lousy job (e.g., they achieve right justification by inserting too much white space within and between words). We prefer flush right margins. However, it is better to have jagged right margins than to have flush right margins with awkward intra- and inter-word spacing. Make your decision on whichever looks best.

Emphasized text

Whenever possible use italics to indicate text you wish to emphasize rather than underlining it. The use of color to emphasize text is discouraged.

Font faces

Except, possibly, where special symbols are needed, use Times or the closest comparable font available. If you desire a second font, for instance for headings, use a sans serif font (e.g., Arial or Computer Modern Sans Serif).

Font size

The main body of text should be set in 12pt. Avoid the use of fonts smaller than 6pt.

Foreign terms

Whenever possible, foreign terms should be set in italics rather than underlined.

Headings

Headings (e.g., start of sections) should be distinguished from the main body text by their fonts or by using small caps. Use the same font face for all headings and indicate the hierarchy by reducing the font size. There should be space above and below headings.

Main text

The font for the main body of text must be black and, if at all possible, in Times or closest comparable font available.

Titles

Whenever possible, titles of books, movies, etc., should be set in italics rather than underlined.

Footnotes

Footnotes should appear at the bottom of the page on which they are referenced rather than at the end of the paper. Footnotes should be in 10 pt. Times or closest comparable font available, they should be single spaced, and there should be a footnote separator rule (line). Footnote numbers or symbols in the text must follow, rather than precede, punctuation. Excessively long footnotes are probably better handled in an appendix. All footnotes should be left and right-justified (i.e., flush with the right margin), unless this creates awkward spacing.

Tables and Figures

To the extent possible, tables and figures should appear in the document near where they are referenced in the text. Large tables or figures should be put on pages by themselves. Avoid the use of overly small type in tables. In no case should tables or figures be in a separate document or file. All tables and figures must fit within 1.5" margins on all sides (top, bottom, left and right) in both portrait and landscape view.

Mathematics

Roman letters used in mathematical expressions as variables should be italicized. Roman letters used as part of multi-letter function names should not be italicized. Whenever possible, subscripts and superscripts should be a smaller font size than the main text.

Short mathematical expressions should be typed inline. Longer expressions should appear as display math. Also expressions using many different levels (e.g., such as the fractions) should be set as display math. Important definitions or concepts can also be set off as display math.

Equations should be numbered sequentially. Whether equation numbers are on the right or left is the choice of the author(s). However, you are expected to be consistent in this.

Symbols and notation in unusual fonts should be avoided. This will not only enhance the clarity of the manuscript, but it will also help insure that it displays correctly on the reader's screen and prints correctly on her printer. When proofing your document under PDF pay particular attention to the rendering of the mathematics, especially symbols and notation drawn from other than standard fonts.